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You Lead the Way. We’ve Got Your Back.With the right backing, people and businesses have the power to progress in incredible ways. When you join Team Amex, you become part of a global and diverse community of colleagues with an unwavering commitment to back our customers, communities and each other. Here, you’ll learn and grow as we help you create a career journey that’s unique and meaningful to you with benefits, programs, and flexibility that support you personally and professionally.At American Express, you’ll be recognized for your contributions, leadership, and impact—every colleague has the opportunity to share in the company’s success. Together, we’ll win as a team, striving to uphold our company values and powerful backing promise to provide the world’s best customer experience every day. And we’ll do it with the utmost integrity, and in an environment where everyone is seen, heard and feels like they belong.Join Team Amex and let's lead the way together.The core of our company is not just the products we offer, but the personal connections our customers have with our brand. You can create digital experiences – from payments to rewards to servicing – that keep us connected to our customers and serve them at every touchpoint. From digital servicing and lifestyle features to secure, frictionless payment options, you can make a meaningful difference in our customers’ lives and help set us apart in the industry. Find your place in digital product on team Amex.Business Blueprint aims to serve American Express Small Business customers in managing their cash flow needs through a differentiated set of products like Business Line of Credit, Business Checking, and small business Cards.Key Responsibilities:<ul><li>Proactively manage calendar appointments in multiple time zones for multiple VPs.</li><li>Accommodating to last minute changes and urgent business needs as required.</li><li>Set the approach for how the VPs spend their time and proactively manage calendar based on this strategy, top priorities and when they will be in office.</li><li>Actively flag and problem solve constraints such as determining delegates when attendees are unable to attend and ensuring read-ahead materials are provided when required.</li><li>Coordinate and perform monthly activities to include, but not limited to, consolidating organization charts, distribution lists and compiling information i.e., mid &amp; year end feedback.</li><li>Manage the team calendar and ensure it is both up to date and accessible</li><li>Manage travel arrangements and provide detailed itineraries of trips, including hotel arrangements, transfers, meetings scheduled, contact details, addresses etc.&nbsp;</li><li>Arrange and manage meetings, including scheduling of conference rooms, coordinating food, logistics, etc.</li><li>Assist in tracking team expenditure and monitor T&amp;E and budget.</li><li>Assisting with recruitment for the team as needed which includes scheduling of interviews and associated tasks.</li><li>Assist in preparing select PowerPoint presentations</li><li>Perform other related projects and duties as requested.</li></ul>Minimum Qualifications:<ul><li>Ideal candidate will have previous experience as an Executive Assistant</li><li>Excellent calendar management skills</li><li>Ability to quickly adapt and be flexible in a dynamic workplace</li><li>Ability to effectively deal with a broad range of contacts and personalities – internal and external</li><li>Strong sense of integrity with ability to handle confidential and sensitive information with discretion</li><li>Exceptional organizational, administrative and interpersonal skills</li><li>Ability to prioritize multiple tasks with minimal guidance, solution-oriented</li><li>Strong written and verbal communication skills</li><li>Extremely thorough with a high level of attention to detail and quality; timely follow up</li><li>Proven team player with ability to collaborate across groups and influence others</li><li>Experience in providing support remotely to a geographically disbursed team</li><li>Positive, can-do attitude</li></ul>Salary Range: $24.05 to $48.10 hourly + bonus + benefitsThe above represents the expected hourly pay range for this job requisition. Ultimately, in determining your pay, we’ll consider your location, experience, and other job-related factors.We back our colleagues and their loved ones with benefits and programs that support their holistic well-being. That means we prioritize their physical, financial, and mental health through each stage of life. Benefits include:<ul><li>Competitive base salaries&nbsp;</li><li>Bonus incentives&nbsp;</li><li>6% Company Match on retirement savings plan&nbsp;</li><li>Free financial coaching and financial well-being support&nbsp;</li><li>Comprehensive medical, dental, vision, life insurance, and disability benefits&nbsp;</li><li>Flexible working model with hybrid, onsite or virtual arrangements depending on role and business need&nbsp;</li><li>20+ weeks paid parental leave for all parents, regardless of gender, offered for pregnancy, adoption or surrogacy&nbsp;</li><li>Free access to global on-site wellness centers staffed with nurses and doctors (depending on location)&nbsp;</li><li>Free and confidential counseling support through our Healthy Minds program&nbsp;</li><li>Career development and training opportunities</li></ul>For a full list of Team Amex benefits, visit our Colleague Benefits Site.American Express is an equal opportunity employer and makes employment decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran status, disability status, age, or any other status protected by law.Employment eligibility to work with American Express in the U.S. is required as the company will not pursue visa sponsorship for these positions.We back our colleagues with the support they need to thrive, professionally and personally. That's why we have Amex Flex, our enterprise working model that provides greater flexibility to colleagues while ensuring we preserve the important aspects of our unique in-person culture. Depending on role and business needs, colleagues will either work onsite, in a hybrid model (combination of in-office and virtual days) or fully virtually.US Job Seekers/Employees - Click here to view the “Know Your Rights” poster and the&nbsp;Pay Transparency Policy Statement.If the links do not work, please copy and paste the following URLs in a new browser window:&nbsp;<a href="https://www.dol.gov/agencies/ofccp/posters&nbsp;to" target="_blank">https://www.dol.gov/agencies/ofccp/posters&nbsp;to</a> access the three posters.

American Express

Executive Administrative Assistant

You Lead the Way. We’ve Got Your Back.With the right backing, people and businesses have the power to progress in incredible ways. When you join Team Amex, you become part of a global and diverse community of colleagues with an unwavering commitment to back our customers, communities and each other. Here, you’ll learn and grow as we help you create a career journey that’s unique and meaningful to you with benefits, programs, and flexibility that support you personally and professionally.At American Express, you’ll be recognized for your contributions, leadership, and impact—every colleague has the opportunity to share in the company’s success. Together, we’ll win as a team, striving to uphold our company values and powerful backing promise to provide the world’s best customer experience every day. And we’ll do it with the utmost integrity, and in an environment where everyone is seen, heard and feels like they belong.Join Team Amex and let's lead the way together.How we serve our customers is constantly evolving and is a challenge we gladly accept. Whether you’re finding new ways to prevent identity fraud or enabling customers to start a new business, you can work with one of the most valuable data sets in the world to identify insights and actions that can have a meaningful impact on our customers and our business. And, with opportunities to learn from leaders who have defined the course of our industry, you can grow your career and define your own path. Find your place in risk and analytics on #TeamAmex.This is an Administrative Assistant role to support 3 Vice Presidents in EAPP, Enterprise Acquisitions Products and Platform team that is part of the EDDS Organization. The Enterprise Acquisitions Product and Platform team is a core part of Card Member acquisition, having responsibility for growing new accounts acquired, billed business acquired, and accounts receivable by accelerating the completed applications experiences for our global prospect and customer base. We are looking for talented administrative assistant to join the team.&nbsp;How will you make an impact in this role?Responsible for administrative duties to support 3 Vice Presidents:&nbsp;<ul><li>Scheduling:&nbsp;Plan and schedule meetings, appointments, and travel&nbsp; </li><li>Organization:&nbsp;Maintain team trackers, org charts, and calendars&nbsp;</li><li>Administrative support:&nbsp;Assist with budget tracking, filing expense reports, scheduling meetings</li></ul>Qualifications<ul><li>Strong and highly developed interpersonal skills</li><li>Strong process orientation and analytical / problem solving skills</li><li>Effective verbal/written communication </li><li>PC and basic OS skills such as Word, Excel and Power point</li></ul>Salary Range: $24.05 to $48.10 hourly + bonus + benefitsThe above represents the expected hourly pay range for this job requisition. Ultimately, in determining your pay, we’ll consider your location, experience, and other job-related factors.We back our colleagues and their loved ones with benefits and programs that support their holistic well-being. That means we prioritize their physical, financial, and mental health through each stage of life. Benefits include:<ul><li>Competitive base salaries&nbsp;</li><li>Bonus incentives&nbsp;</li><li>6% Company Match on retirement savings plan&nbsp;</li><li>Free financial coaching and financial well-being support&nbsp;</li><li>Comprehensive medical, dental, vision, life insurance, and disability benefits&nbsp;</li><li>Flexible working model with hybrid, onsite or virtual arrangements depending on role and business need&nbsp;</li><li>20+ weeks paid parental leave for all parents, regardless of gender, offered for pregnancy, adoption or surrogacy&nbsp;</li><li>Free access to global on-site wellness centers staffed with nurses and doctors (depending on location)&nbsp;</li><li>Free and confidential counseling support through our Healthy Minds program&nbsp;</li><li>Career development and training opportunities</li></ul>For a full list of Team Amex benefits, visit our Colleague Benefits Site.American Express is an equal opportunity employer and makes employment decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran status, disability status, age, or any other status protected by law.We back our colleagues with the support they need to thrive, professionally and personally. That's why we have Amex Flex, our enterprise working model that provides greater flexibility to colleagues while ensuring we preserve the important aspects of our unique in-person culture. Depending on role and business needs, colleagues will either work onsite, in a hybrid model (combination of in-office and virtual days) or fully virtually.US Job Seekers/Employees - Click here to view the “Know Your Rights” poster and the&nbsp;Pay Transparency Policy Statement.If the links do not work, please copy and paste the following URLs in a new browser window:&nbsp;<a href="https://www.dol.gov/agencies/ofccp/posters&nbsp;to" target="_blank">https://www.dol.gov/agencies/ofccp/posters&nbsp;to</a> access the three posters.

Secretary-College of Humanities, Arts, and Social Sciences UIW Mission Position Summary The Secretary-College of Humanities, Arts, and Social Sciences (CHASS) provides assistance to the Dean, Associate Dean and Administrative Assistant to the Dean in support of faculty, programs, and students of twenty-one programs. The Office of the Dean is a fast-paced work environment that practices service excellence to its constituents. The Secretary-College of Humanities, Arts, and Social Sciences reports directly to the Dean, CHASS. Essential Functions Job Duties Knowledge Skills and Abilities <ul> <li>Ability to multi-task within a face-paced academic administrative environment; strong time management, organizational and planning/ problem solving skills;</li> <li>Ability to work constructively in a collaborative environment demonstrating professionalism at all times;</li> <li>Proactive self-starter; ability to work independently with minimal supervision;</li> <li>Ability to interact with a variety of constituents in a positive, friendly, and helpful way;</li> <li>Excellent interpersonal skills; excellent communication skills, both in-person and phone, as well as written;</li> <li>Ability to utilize and maintain office equipment (fax, copier, printer, scanner) within the Dean's Office and respective faculty offices;</li> <li>Fluency in Microsoft Office Word, Excel, PowerPoint, and Outlook or similar; strong word processing skills; proficient in spelling, punctuation, grammar and other English language skills;</li> <li>Ability to work effectively with individuals from diverse communities and cultures;</li> <li>Employee shall adhere to all applicable rules and regulations of the University, the Conference, and the NCAA.</li> </ul> Required Education High school diploma or equivalent. Additional education will be considered in lieu of experience. Required Work Experience Two (2) years of experience in administrative office support in a complex office environment. Preferred Qualifications <ul> <li>Bachelor's Degree;</li> <li>Experience in a higher-education environment performing the described duties;</li> <li>Knowledge of Canvas CMS and SCT Banner (Oracle-based, Internet-native technology solution) for the higher education community;</li> <li>Knowledge Microsoft Teams;</li> <li>Fluency in Spanish language;</li> <li>Proficient with social media and web page editing.</li> </ul> Required Certifications, Licenses or Registrations N/A. Work Hours 8:00 a.m. to 5:00 p.m. Monday-Friday, with occasional evenings and weekends based on departmental needs. Physical Demands <ul> <li>Ability to lift up to 15 lbs of office files and supplies.</li> <li>Ability to reach overhead, bend, squat to retrieve office materials.</li> <li>Ability to move about campus for mail pick-up, meetings, and events.</li> </ul> Posting Number: AS2082PO Job Type: Full Time Job Category: Staff (non-exempt) Desired Start Date: 01/06/2025 Position End Date (if temporary): Reports To: Dean, College of Humanities, Arts, and Social Sciences Salary: $35,000 Annualized Open Date: 11/25/2024 Close Date: Open Until Filled: Yes Special Instructions to Applicant N/A. To apply, visit <a href="https://apptrkr.com/5829678" target="_blank">https://jobs.uiw.edu/postings/27592</a> UIW is committed to a policy of equal opportunity in employment, without regard to race, color, sex, sexual orientation, citizenship status, national origin, age, marital status, disability, genetic information, gender identity or expression, veteran status, pregnancy, and religion (except in limited circumstances when religious preference is both permitted by law and deemed appropriate as a matter of University policy).jeid-7fb64b752740014a9bc5ae4fc239645c

University of the Incarnate Word

Secretary-College of Humanities, Arts, and Social Sciences

Position Title: Administrative Assistant I (TRiO Achieve/Complete/Upward Bound) Department: TRiO Programs (TRIO) Division: TRiO Programs (TRIO) Employee Status: Continuous Part-Time (CPT) Type: Support Staff Association (SSA-Union) (Grant-Funded through June 30, 2025) Grade: 6 Salary: $20.00/hourly ICCB Classification: Clerical FLSA: Non-exempt ________________________________________________________________________________ Reporting Relationships Reports to: Executive Director of TRiO Programs Supervision Exercised: Supervision may be exercised over student workers Job Summary Under limited and regular supervision, provide basic clerical support, reception functions, word processing and data entry of both numerical and written materials and supervision to student workers.&nbsp; Must exercise good judgment in handling of frequent routine and infrequent non-routine day-to-day basic office duties.&nbsp; Assist other staff with office duties and projects as necessary.&nbsp; Provide excellent customer service to students, faculty, staff and others through all methods of contact.&nbsp; Confidentiality and discretion are required. &nbsp; Provides support for various functions within TRIO grant program. Generally, serves as a contact for the day to day functions and works closely with the Executive Director to successfully carry out and evaluate the objectives of the grant program as well as educate the college community on policy and procedures related to the core business. Essential Duties and Responsibilities include the following.&nbsp; Related duties may be assigned.<ul><li>Support clerical and administrative tasks associated with federal grant program.</li><li>Arrange and coordinate travel schedule, reservations and complete travel documents for department</li><li>Work with Colleague and TRIO Programs software to input data, track progress and success, and make regular reports.</li><li>Professional or personal experiences in overcoming barriers similar to those confronting project participants.</li><li>Sort and distribute mail, answer telephone, take messages and perform similar tasks.</li><li>Coordinate supervisor’s schedule and make appointments.</li><li>Read instructions accompanying material, or follow verbal instructions from supervisor or person requesting document, to determine format desired, number of copies needed, priority, and other requirements.</li><li>Proofread completed documents to check for errors and make corrections.</li><li>Maintain office calendar and appointment booking system.</li><li>Maintain accurate knowledge of resources to respond to questions of both internal and external customers.</li><li>Complete requisitions for purchases and verify totals on report forms, requisitions, or bills and perform simple computations.</li><li>Ensure program documents are updated</li><li>Maintain department website</li><li>Ability to operate printer/fax machine and perform minor preventative maintenance on office machines.</li><li>File code and arrange filing of, completed documents as well as purge files in accordance with statutory governmental regulations and/or college guidelines.</li><li>Attend meetings as needed and take notes, minutes/notes as necessary/assigned.</li><li>Maintain tracking system to program expenses</li><li>Order and maintain office and departmental supplies.</li><li>Organize and maintain system for back-up and storage of files.</li><li>Oversee TRIO Food Pantry</li><li>Assist with the compilation of annual report to the US Department of Education.</li><li>Regular attendance is expected.</li><li>Use tact and courtesy, the ability to establish and maintain effective relationships with persons contacted in the course of work.</li></ul>Qualifications To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.&nbsp; The requirements listed below are representative of the knowledge, skills, and/or abilities required.&nbsp; Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. &nbsp; Minimum Qualifications Associate’s degree. One year of experience working as an office assistant at a postsecondary institution desired. &nbsp;Ability to read and comprehend instructions, correspondence, and memos.&nbsp; Ability to write correspondence.&nbsp; Ability to effectively present information in one-on-one small group situations to students, faculty, and other employees of the organization.&nbsp; Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.&nbsp; Windows, Microsoft Word, Excel, and database entry.&nbsp; Ability to learn and use College’s and federal grant’s administrative software system, as appropriate to position. Basic accounting skills. Experience in a higher education setting and working with diverse populations is desired. Ability to supervise and train student workers/volunteers to include organizing, prioritizing, and scheduling work assignments is desirable. &nbsp;

Rock Valley College

Administrative Assistant I (TRiO Achieve/Complete/Upward Bound)

You Lead the Way. We’ve Got Your Back.With the right backing, people and businesses have the power to progress in incredible ways. When you join Team Amex, you become part of a global and diverse community of colleagues with an unwavering commitment to back our customers, communities and each other. Here, you’ll learn and grow as we help you create a career journey that’s unique and meaningful to you with benefits, programs, and flexibility that support you personally and professionally.At American Express, you’ll be recognized for your contributions, leadership, and impact—every colleague has the opportunity to share in the company’s success. Together, we’ll win as a team, striving to uphold our company values and powerful backing promise to provide the world’s best customer experience every day. And we’ll do it with the utmost integrity, and in an environment where everyone is seen, heard and feels like they belong.Join Team Amex and let's lead the way together.The U.S. Consumer Services Team is responsible for our suite of consumer products, services, and experiences in the U.S., including our premium, cobrand, cash back, and lending portfolios, Membership Rewards, Global Travel &amp; Lifestyle Services, the Centurion Lounge network, our Global Dining businesses, and best-in-class marketing programs across customer, prospect, and partner channels. The USCS team is focused on making membership an indisputable competitive advantage and helping each other become better leaders every day.&nbsp;&nbsp;&nbsp;The American Express global dining team sits within the USCS organization.&nbsp;&nbsp;Our mission is to connect the world’s best restaurants with the world’s best customers through a trusted and innovative global Software as a Service (SaaS) platforms, built on the promise of access and unforgettable experiences.&nbsp;&nbsp;&nbsp;&nbsp;We’re hiring, too. Interested in joining our team of restaurant-obsessed explorers? Right this way. ABOUT THE ROLE:The Executive Assistant will provide administrative support to the Head of Tock and, to a more limited extent, the Tock Leadership team, based in the Global Dining office in Chicago. The ideal candidate must be experienced in handling a wide range of administrative tasks and be able to work collaboratively and confidently. Enthusiasm in learning about the team’s work and interest in participating in team projects a plus.Day to day responsibilities include, but are not limited to:<ul><li>Organizing and proactively maintaining calendars, including scheduling meetings across multiple time-zones</li><li>Coordinating with Global Dining Chief of Staff and the rest of the Executive Assistant team to support team collaboration and culture development</li><li>Coordinating conferences and staff meetings, including room booking, catering, security etc.</li><li>Coordinating travel arrangements and logistics </li><li>Processing monthly expense reports and reviewing expense reports for approval</li><li>Assisting with on and off boarding and new employee logistics</li><li>Tracking and approving timekeeping for team</li><li>Supporting ad hoc project work as directed by leadership</li></ul>Minimum Qualifications <ul><li>High level of integrity required for handling sensitive and confidential information</li><li>High energy, proactive, positive attitude, and ability to prioritize and work on own initiative</li><li>Strong interpersonal, relationship and networking skills to build and maintain effective professional relationships across all areas of the organization</li><li>Previous executive administrative support experience within a large organization</li><li>Experience in handling a wide range of administrative-related tasks, organizing large meetings across time zones and arranging travel</li><li>Highly organized with an ability to demonstrate keen attention to details, adaptability, flexibility, resourcefulness and efficiency</li><li>Demonstrated ability to act diplomatically and respectfully when communicating with key internal and external customers and individuals of varying levels</li><li>Demonstrated ability to take the initiative to spot problems before they arise, find solutions, and provide timely follow-through on projects</li><li>Demonstrated ability to work with a sense of urgency, as needed to handle multiple tasks and prioritize effectively</li><li>Strong proficiency with MS Office, including Word, Excel, PowerPoint and Outlook required</li><li>Experience with Ariba, Concur and HR payroll systems preferred</li><li>Excellent written and verbal communication skills</li><li>Commitment to ongoing learning and development</li><li>&nbsp; &nbsp; &nbsp; &nbsp;Bachelor's degree or equivalent experience&nbsp;preferred</li></ul>Salary Range: $24.05 to $48.10 hourly + bonus + benefitsThe above represents the expected hourly pay range for this job requisition. Ultimately, in determining your pay, we’ll consider your location, experience, and other job-related factors.We back our colleagues and their loved ones with benefits and programs that support their holistic well-being. That means we prioritize their physical, financial, and mental health through each stage of life. Benefits include:<ul><li>Competitive base salaries&nbsp;</li><li>Bonus incentives&nbsp;</li><li>6% Company Match on retirement savings plan&nbsp;</li><li>Free financial coaching and financial well-being support&nbsp;</li><li>Comprehensive medical, dental, vision, life insurance, and disability benefits&nbsp;</li><li>Flexible working model with hybrid, onsite or virtual arrangements depending on role and business need&nbsp;</li><li>20+ weeks paid parental leave for all parents, regardless of gender, offered for pregnancy, adoption or surrogacy&nbsp;</li><li>Free access to global on-site wellness centers staffed with nurses and doctors (depending on location)&nbsp;</li><li>Free and confidential counseling support through our Healthy Minds program&nbsp;</li><li>Career development and training opportunities</li></ul>For a full list of Team Amex benefits, visit our Colleague Benefits Site.American Express is an equal opportunity employer and makes employment decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran status, disability status, age, or any other status protected by law.We back our colleagues with the support they need to thrive, professionally and personally. That's why we have Amex Flex, our enterprise working model that provides greater flexibility to colleagues while ensuring we preserve the important aspects of our unique in-person culture. Depending on role and business needs, colleagues will either work onsite, in a hybrid model (combination of in-office and virtual days) or fully virtually.Employment eligibility to work with American Express in the U.S. is required as the company will not pursue visa sponsorship for these positions. US Job Seekers/Employees - Click here to view the “Know Your Rights” poster and the&nbsp;Pay Transparency Policy Statement.If the links do not work, please copy and paste the following URLs in a new browser window:&nbsp;<a href="https://www.dol.gov/agencies/ofccp/posters&nbsp;to" target="_blank">https://www.dol.gov/agencies/ofccp/posters&nbsp;to</a> access the three posters.

Executive Assistant

You Lead the Way. We’ve Got Your Back.With the right backing, people and businesses have the power to progress in incredible ways. When you join Team Amex, you become part of a global and diverse community of colleagues with an unwavering commitment to back our customers, communities and each other. Here, you’ll learn and grow as we help you create a career journey that’s unique and meaningful to you with benefits, programs, and flexibility that support you personally and professionally.At American Express, you’ll be recognized for your contributions, leadership, and impact—every colleague has the opportunity to share in the company’s success. Together, we’ll win as a team, striving to uphold our company values and powerful backing promise to provide the world’s best customer experience every day. And we’ll do it with the utmost integrity, and in an environment where everyone is seen, heard and feels like they belong.Join Team Amex and let's lead the way together.As a part of the Colleague Experience Group we strive to provide a great colleague experience every day. We obsess over understanding the colleague experience at a deeper level to co-create simple and great ways of working that enable everyone to be and deliver their best. We make a difference in the lives of our people, providing a culture of learning and collaboration, and helping them with what they need to succeed and thrive. We have their backs as they grow their skills, conquer new challenges, or even take time to spend with their family or community. And when they’re ready to take on a new career path, we’re right there with them, giving them the guidance and momentum into the best future they envision.The Program Coordinator in the Chief Colleague Experience Officer’s Executive Office is responsible for a broad range of administrative and operational support functions.&nbsp; This role will report into the Vice President Assistant (VPA) and provide secondary administrative support to the CCEO.&nbsp; This is an exciting opportunity to work closely with Executive Office team members and partners to develop and optimize programs and processes across the organization.Key Responsibilities<ul><li>Coordinate the scheduling, planning, and logistics for onsite and offsite meetings</li><li>Compile, analyze, and track information across the organization using PowerPoint and Excel</li><li>Primary calendar, expense, and domestic/international travel management for VPA and secondary calendar, expense, and domestic/international travel management for President</li><li>Manage relationship and act as primary point of contact for real estate in the New York office and provide global real estate support as needed</li><li>Administrative duties to include processing invoices, ordering supplies, assisting with payroll, managing distribution lists, etc.</li><li>Manage organizational chart and headcount tracking processes</li><li>Actively support team building, recognition, and colleague engagement initiatives.</li><li>Support data and reporting requests to support CCEO’s office</li><li>Special projects as assigned</li></ul>Qualifications<ul><li><ul><li>Bachelor’s degree and 5+ years office administration experience</li><li>Proven ability to manage multiple, competing priorities in a fast-paced, dynamic environment</li><li>Strong sense of integrity an ability to handle sensitive information and maintain confidentiality</li><li>High proficiency in Microsoft PowerPoint, Excel, Word, and Outlook and willingness to learn new technology</li><li>Ability to learn internal systems and processes quickly</li><li>Motivated, proactive team player with strong initiative and excellent verbal and written communication skills</li><li>Strong attention to detail with exceptional organizational and process orientation skills</li><li>Exceptional professional maturity and the ability to interact with colleagues at all levels of a diverse, global organization</li></ul></li></ul>Salary Range: $38.45 to $57.70 hourly + bonus + benefitsThe above represents the expected hourly pay range for this job requisition. Ultimately, in determining your pay, we’ll consider your location, experience, and other job-related factors.We back our colleagues and their loved ones with benefits and programs that support their holistic well-being. That means we prioritize their physical, financial, and mental health through each stage of life. Benefits include:<ul><li>Competitive base salaries&nbsp;</li><li>Bonus incentives&nbsp;</li><li>6% Company Match on retirement savings plan&nbsp;</li><li>Free financial coaching and financial well-being support&nbsp;</li><li>Comprehensive medical, dental, vision, life insurance, and disability benefits&nbsp;</li><li>Flexible working model with hybrid, onsite or virtual arrangements depending on role and business need&nbsp;</li><li>20+ weeks paid parental leave for all parents, regardless of gender, offered for pregnancy, adoption or surrogacy&nbsp;</li><li>Free access to global on-site wellness centers staffed with nurses and doctors (depending on location)&nbsp;</li><li>Free and confidential counseling support through our Healthy Minds program&nbsp;</li><li>Career development and training opportunities</li></ul>For a full list of Team Amex benefits, visit our Colleague Benefits Site.American Express is an equal opportunity employer and makes employment decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran status, disability status, age, or any other status protected by law.We back our colleagues with the support they need to thrive, professionally and personally. That's why we have Amex Flex, our enterprise working model that provides greater flexibility to colleagues while ensuring we preserve the important aspects of our unique in-person culture. Depending on role and business needs, colleagues will either work onsite, in a hybrid model (combination of in-office and virtual days) or fully virtually.US Job Seekers/Employees - Click here to view the “Know Your Rights” poster and the&nbsp;Pay Transparency Policy Statement.If the links do not work, please copy and paste the following URLs in a new browser window:&nbsp;<a href="https://www.dol.gov/agencies/ofccp/posters&nbsp;to" target="_blank">https://www.dol.gov/agencies/ofccp/posters&nbsp;to</a> access the three posters.

Senior Executive Assistant

You Lead the Way. We’ve Got Your Back.With the right backing, people and businesses have the power to progress in incredible ways. When you join Team Amex, you become part of a global and diverse community of colleagues with an unwavering commitment to back our customers, communities and each other. Here, you’ll learn and grow as we help you create a career journey that’s unique and meaningful to you with benefits, programs, and flexibility that support you personally and professionally.At American Express, you’ll be recognized for your contributions, leadership, and impact—every colleague has the opportunity to share in the company’s success. Together, we’ll win as a team, striving to uphold our company values and powerful backing promise to provide the world’s best customer experience every day. And we’ll do it with the utmost integrity, and in an environment where everyone is seen, heard and feels like they belong.Join Team Amex and let's lead the way together.As part of our diverse tech team, you can architect, code and ship software that makes us an essential part of our customers’ digital lives.Here, you can work alongside talented engineers in an open, supportive, inclusive environment where your voice is valued, and you make your own decisions on what tech to use to solve challenging problems.American Express offers a range of opportunities to work with the latest technologies and encourages you to back the broader engineering community through open source.And because we understand the importance of keeping your skills fresh and relevant, we give you dedicated time to invest in your professional development.Find your place in technology on #TeamAmex. We are seeking a dynamic and highly organized Executive Assistant to provide support to multiple VPs in the Global Infrastructure organization, based in the NYC office. This role requires a proactive individual with exceptional executive support capabilities, meticulous attention to detail and the ability to handle multiple priorities. The ideal candidate will be a resourceful and responsive problem-solver with excellent communication skills. This is a hybrid role.Let’s build on what you know.Here’s just some of what you’ll do:<ul><li>Act as a liaison between the Vice Presidents and internal/external stakeholders, managing communications and ensuring timely responses </li><li>Manage and maintain the schedules of the Vice Presidents including coordinating meetings and travel arrangements across multiple domestic time zones and international markets</li><li>Organize and coordinate events, meetings, workshops and conferences, including arranging logistics and preparing materials</li><li>Conduct research and gather information to support decision-making processes</li><li>Maintain and update records, files and databases to ensure accuracy and accessibility</li><li>Book complex travel itineraries including air, hotel, transfers, and visas</li><li>Handle confidential information with discretion and ensure the security of sensitive documents</li><li>Ensure timely preparation and processing of expense reports and invoices; review expenses submitted to leader for approval and highlight any out of policy spend</li><li>Create documents and presentations and maintain organization charts</li><li>Ensure timely preparation and processing of expense reports and invoices; review expenses submitted to leader for approval and highlight any out of policy spend</li><li>Assist with special projects and initiatives as assigned </li></ul>Qualifications:<ul><li>4+ years of related experience as an Executive Assistant or in a similar role supporting senior executives</li><li>Proficiency in Microsoft Office Suite (PowerPoint, Excel, Word, Outlook)</li><li>Proficiency with virtual meeting platforms (i.e. Webex)</li><li>Experience managing complex schedules across multiple time zones</li><li>Exceptional work ethic with excellent accuracy, attention to detail and ability to balance multiple, competing priorities</li><li>Ability to multitask, prioritize and handle pressure in a dynamic (and hybrid) environment</li><li>Excellent verbal and written communication skills</li><li>Experience in a wide range of administrative related tasks, organizing large meetings and arranging travel (domestic and international)</li><li>Ability to work with a sense of urgency and in a fast-paced environment</li><li>Strong interpersonal skills and the ability to build relationships with internal and external stakeholders</li><li>Proficiency with creating reports, presentations, distribution lists and correspondence</li><li>Ability to adapt to the work styles and preferences of multiple executives</li><li>Knowledge of Concur, Ariba is preferred, but not required</li><li>Data analytics skills are highly desirable, but not required</li></ul>Salary Range: $24.05 to $48.10 hourly + bonus + benefitsThe above represents the expected hourly pay range for this job requisition. Ultimately, in determining your pay, we’ll consider your location, experience, and other job-related factors.We back our colleagues and their loved ones with benefits and programs that support their holistic well-being. That means we prioritize their physical, financial, and mental health through each stage of life. Benefits include:<ul><li>Competitive base salaries&nbsp;</li><li>Bonus incentives&nbsp;</li><li>6% Company Match on retirement savings plan&nbsp;</li><li>Free financial coaching and financial well-being support&nbsp;</li><li>Comprehensive medical, dental, vision, life insurance, and disability benefits&nbsp;</li><li>Flexible working model with hybrid, onsite or virtual arrangements depending on role and business need&nbsp;</li><li>20+ weeks paid parental leave for all parents, regardless of gender, offered for pregnancy, adoption or surrogacy&nbsp;</li><li>Free access to global on-site wellness centers staffed with nurses and doctors (depending on location)&nbsp;</li><li>Free and confidential counseling support through our Healthy Minds program&nbsp;</li><li>Career development and training opportunities</li></ul>For a full list of Team Amex benefits, visit our Colleague Benefits Site.American Express is an equal opportunity employer and makes employment decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran status, disability status, age, or any other status protected by law.We back our colleagues with the support they need to thrive, professionally and personally. That's why we have Amex Flex, our enterprise working model that provides greater flexibility to colleagues while ensuring we preserve the important aspects of our unique in-person culture. Depending on role and business needs, colleagues will either work onsite, in a hybrid model (combination of in-office and virtual days) or fully virtually.US Job Seekers/Employees - Click here to view the “Know Your Rights” poster and the&nbsp;Pay Transparency Policy Statement.If the links do not work, please copy and paste the following URLs in a new browser window:&nbsp;<a href="https://www.dol.gov/agencies/ofccp/posters&nbsp;to" target="_blank">https://www.dol.gov/agencies/ofccp/posters&nbsp;to</a> access the three posters.Employment eligibility to work with American Express in the U.S. is required as the company will not pursue visa sponsorship for these positions.

Executive/Administrative Assistant - Global Infrastructure

Description:Position: Bilingual Organizer (Suffolk-Riverhead)Department: Field Organizing DepartmentTerms of Employment: Two (2) year Grant Funded /Temporary Full-Time/Exempt/Union Position. NYCLU staff is currently working in a Hybrid model. A number of in-person days will be required.Location: Suffolk County Regional OfficeSalary: $55,000-$65,000Application Deadline: Until the position is filled.The New York Civil Liberties Union (NYCLU) is one of the nation's leading advocates on behalf of constitutional rights and liberties. Founded in 1951, as the New York affiliate of the American Civil Liberties Union, the NYCLU is a not-for-profit, nonpartisan organization with more than 90,000 members and supporters, and seven offices statewide. We work in the courts, in the legislatures and on the streets to advocate for racial and economic justice, free speech, freedom of religion, privacy and equality before the law for all New Yorkers. For more information, please visit our website:&nbsp;<a href="http://www.nyclu.org/" target="_blank">www.nyclu.org</a>.<h2>DEI VISION STATEMENT</h2>The NYCLU affirmatively values the humanity and contributions of those we work with, inside and outside of the organization; and will take action to build and sustain an equitable, anti-racist culture that centers the voices and experiences of marginalized and directly impacted people and communities, and an organizational environment where all people feel valued, trusted, and respected. We are committed to diversity, equity, and inclusion, and having a workforce that reflects the population that we serve and actively recruit people of color, women, people with disabilities, formerly incarcerated people, and LGBTQ and gender non-conforming people.<h2>SUMMARY DESCRIPTION</h2>The Suffolk County Regional Office is part of NYCLU's state Field Organizing Department. The Suffolk County Organizer is a member of the NYCLU's Suffolk Regional Office and will report to the Suffolk County Regional Director. NYCLU's statewide Field Organizing Department engages in multi-layered advocacy efforts aimed at both the state and local levels including base building organizing, public education, coalition building, leadership development, and lobbying of state and local lawmakers. The Organizer will focus on local organizing work in Suffolk County to improve democratic participation—including by voters, candidates, and residents, and support efforts for change through integrated advocacy that will allow marginalized communities to better hold school districts accountable. This work takes place within the context of the passage of the John R. Lewis Voting Rights Act of New York (NYVRA) and the opportunities the law provides to facilitate electoral reforms in local government.We are looking for bilingual candidates (English/Spanish) who have experience working on grassroots campaigns, have strong base-building and leadership development skills, and are committed to building power to win transformative policy and legislative change. Ideal candidates are strategic, passionate, and collaborative.The ideal candidate is passionate about engaging with diverse NYCLU members and community leaders to drive meaningful change. They are empathetic, approachable, and skilled at building connections and facilitating tough conversations in multiple languages. They advocate for equitable solutions, considering race, poverty, abilities, gender, and immigration status in education access. They understand the links between issues like mass incarceration and economic inequality and are committed to centering organizing efforts on directly impacted communities. They excel in leadership development, communicate effectively, they will meet people wherever they are at and are constantly working to push them to greater heights. They will follow the latest developments in the statewide social movements but know that changes in the local conditions are equally important, adapt to changing conditions, and thrive in fast-paced environments without sacrificing input or quality and have the resilience to navigate setbacks with an eye toward new opportunities, turning challenges into learning opportunities.<h2>ROLES &amp; RESPONSIBILITIES</h2><ul><li>Centers and empowers directly impacted people and marginalized communities in local level organizing.</li><li>Plays an integral role in organizing and developing campaigns for greater social, education and political equity in School Districts in Suffolk County, including coordinating, and collaborating across departments.</li><li>Organizes, strategizes, and leads public advocacy campaigns that mobilize grassroots and NYCLU members and supporters to uphold and defend civil liberties and civil rights, particularly voting rights and educational equity.</li><li>Recognizes and recommends issues for the NYCLU's consideration.</li><li>Identify opportunities to develop strategic partnerships with community groups to advance the NYCLU's advocacy agenda.</li><li>Builds reciprocal relationships with grassroots groups, communities, advocacy organizations, and government agencies, including representing the NYCLU at community events, coalition meetings, panels, and rallies.</li><li>Organizes and coordinates coalition efforts.</li><li>Organizes public education and organizing events, such as rallies, community forums, lobby visits, public hearings, news conferences, panel discussions, and trainings.</li><li>Conducts extensive public education, including public speaking at community events and representing the NYCLU in the media.</li><li>Recruits, trains, engages, and mobilizes a diverse network of members, supporters and volunteers.</li><li>Facilitates workshops and trainings to the public, and trains others as facilitators.</li><li>Stays abreast of NYCLU's statewide organizing portfolio, including supporting the work of organizers statewide, where requested.</li><li>Provides support and guidance on the volunteer engagement program and leadership development.</li><li>Contributes to the development of public education materials and workshops in collaboration with our communications team, including contributing to and/or editing blogs, public letters, reports, etc.</li><li>Advises other staff on organizing strategies and help them to implement those strategies.</li><li>Actively supports the NYCLU's internal and external commitment to diversity, equity, and inclusion.</li><li>Provides administrative support including but not limited to ensuring smooth logistical coordination for meetings and events by reserving spaces, preparing materials, managing RSVPs, handling travel and expenses, maintaining supplies, updating contact lists, supporting social media, and carrying out special assignments.</li></ul><h2>QUALIFICATIONS</h2><ul><li>4+ years of experience in education equity, voting rights, racial justice, immigrants' rights, and environmental justice.</li><li>3+ years in progressive leadership roles within community or advocacy organizations.</li><li>Proven experience in training, mentoring, and supervising volunteers and teams.</li><li>Ability to meet deadlines and manage and execute multiple projects simultaneously effectively.</li><li>Suffolk County resident, fluent in English and Spanish.</li><li>Knowledge of issues affecting low-income communities and communities of color in Suffolk County.</li><li>Strong facilitation, engagement, and communication skills, with proficiency in MS Office, digital organizing tools, and social media platforms.</li><li>Excellent work planning skills, including development of monthly, quarterly, and annual plans.</li><li>Experience holding space for difficult conversations around race, language, and other topics.</li><li>Possesses sound judgement, mediation skills and familiarity with transformative justice principles.</li></ul><h2>SPECIAL REQUIREMENTS</h2><ul><li>This position requires a moderate amount of physical effort. Some examples include lifting and carrying (equipment, tables/chairs for some outreach events), marching, protesting, or traveling via car or charter bus to Albany. In addition, the ideal candidate may be requested to remain in a stationary position for long periods of time. NYCLU can provide reasonable accommodations to the ideal candidate but please be aware of these expectations.</li><li>Driver's license and willingness to travel within New York State.</li><li>Requires traveling to Riverhead and other communities in Suffolk County.</li><li>Must have dependable access to a vehicle and expected to drive long distances.</li><li>Must be willing to work extended hours, evenings, and weekends.</li></ul><h2>HOW TO APPLY</h2>Please submit your resume and cover letter that includes your unique qualifications for this position, and where or how you learned of this job posting via&nbsp;<a href="https://recruiting.paylocity.com/recruiting/jobs/Details/2831343/New-York-Civil-Liberties-Union-Foundation/Bilingual-Organizer-Spanish---Suffolk-County-Regional-Office" target="_blank">https://recruiting.paylocity.com/recruiting/jobs/Details/2831343/New-York-Civil-Liberties-Union-Foundation/Bilingual-Organizer-Spanish---Suffolk-County-Regional-Office</a> If feasible, please submit these materials as a single PDF.The NYCLU is an equal opportunity employer and encourages applications from all qualified individuals regardless of race, sex, gender identity or expression, age, disability, religion, national origin, citizenship, marital status, sexual orientation, veteran status, record of arrest or conviction or any other characteristic protected by applicable law. We are committed to diversity, equity, and inclusion, and having a workforce that reflects the communities that we serve.The NYCLU is committed to providing reasonable accommodation to individuals with disabilities. If you are a qualified individual with a disability and need assistance applying online, please e-mail&nbsp;<a href="mailto:ldecicco@nyclu.org" target="_blank">ldecicco@nyclu.org</a>. If you are selected for an interview, you will receive additional information regarding how to request an accommodation for the interview process. This position may be eligible for the Public Service Loan Forgiveness (PSLF) Program.Requirements:Apply Here: <a href="https://www.click2apply.net/GLJp5ns4dDazruwPdHqLzb" target="_blank">https://www.click2apply.net/GLJp5ns4dDazruwPdHqLzb</a>PI254591391

Bilingual Organizer (Spanish) - Suffolk County Regional Office

Position Title: Administrative Assistant I – Workforce Equity Initiative (WEI) Department: Workforce Development (WOD) Division: Workforce Development (WOD) Employee Status: Full-time (Grant Funded through June 30, 2025 with possibility of renewal) Type: Support Staff Association (SSA-Union) Salary: ($17.80 hourly) Grade: 6 FLSA: Non-exempt __________________________________________________________________________ Reporting Relationships Reports to: Workforce Equity Initiative Program Director Supervision Exercised: Supervision may be exercised over student workers. Job Summary: Under limited supervision, the Administrative Assistant provides essential clerical support, reception services, and data management for the department. This role includes overseeing daily office operations, managing student workers, and coordinating schedules. The Administrative Assistant must exercise sound judgment in handling routine and non-routine tasks while maintaining confidentiality and discretion. Exceptional customer service is critical in interactions with students, faculty, staff, and external parties. Essential Duties and Responsibilities: The following duties are key responsibilities of the role. Additional related duties may be assigned as needed. General Office Duties: 1. Organize and distribute mail daily, weekly, and monthly. 2. Handle incoming calls, provide information, direct inquiries, and take messages. 3. Check and respond promptly to all RVC-WEI related emails. 4. Manage intake for students visiting the office, guiding them through initial steps and reviewing new applications for eligibility and grant compliance. 5. Maintain up-to-date and well-organized student files and storage systems, ensuring that all documentation is accurate. 6. Distribute necessary resources to students and update the tracking file for submission. 7. Process requests for completion and employment stipends, ensuring timely submissions. 8. Contact students who have completed the program to verify employment status and update records. 9. Keep application and enrollment logs current with the latest information. 10. Organize and prepare documents requiring Director approval. 11. Review and place orders for office and departmental supplies as needed. 12. Backup and organize files for completed, dropped, and employed students. 13. Ensure that student lockers at the satellite locations are stocked and organized. 14. Organize and process departmental orders for supplies and materials. 15. Organize student orientations, send out emails, and follow up on attendance. 16. Begin preparations for graduation and career fairs, coordinating with relevant parties. 17. Coordinate the supervisor’s schedule, making appointments and organizing meetings. 18. Compile, prepare, and revise materials such as correspondence, reports, statistical tables, addresses, and forms from rough drafts or previous versions. 19. Proofread documents for errors and make necessary corrections. 20. Maintain accurate knowledge of resources to respond to internal and external customer inquiries. 21. Operate and perform minor maintenance on office equipment such as photocopying and fax machines. 22. Maintain a tickler file and organize, file, code, and arrange documents according to guidelines. 23. Attend meetings as needed, taking notes and minutes as required. 24. Utilize the internet for research and communication purposes. 25. Organize and maintain systems for backup and storage of files. 26. Arrange and coordinate travel schedules and reservations. 27. Regular attendance is expected. 28. Using tact and courtesy, establish and maintain effective relationships with individuals contacted during the course of work. Qualifications: To perform this job successfully, an individual must meet the following requirements. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Minimum Qualifications: · High School Diploma or Equivalent required. College or technical school coursework preferred, or three to six months of related experience/training, or an equivalent combination of education and experience. · Strong ability to read, comprehend, and follow instructions, correspondence, and memos. · Proficiency in writing correspondence and effectively presenting information in one-on-one and small group situations. · Competence in basic arithmetic, including the ability to add, subtract, multiply, and divide using whole numbers, fractions, and decimals. · Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form, and to solve problems involving several concrete variables in standardized situations. · Proficiency in Windows, Microsoft Word, Excel, and database entry. · Ability to learn and use the College’s administrative software system as appropriate to the position. Work Environment While performing the duties of this job, the employee regularly works in an office setting. Physical Demands Physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job: While performing the duties of this job, the employee is regularly required to use hands and fingers to handle, feel, or operate objects, tools or controls, and reach with hands and arms. The employee is frequently required to stand, talk and hear.

Administrative Assistant I - Workforce Equity Initiative (WEI)

<h2>Company Description</h2>Title:&nbsp; &nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Tenets Program Associate  &nbsp;Reports to:&nbsp; &nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Tenets Director  &nbsp;Status:&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; &nbsp;&nbsp; &nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Full-Time &nbsp;Apply by Date:&nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp;&nbsp; November 15, 2024 &nbsp;Salary Range:&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; $80,000 to $83,000 with an annual bonus between 3-7% &nbsp;Location:&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Chicago, IL &nbsp; &nbsp;WHO WE ARE &nbsp;&nbsp;The Irving Harris Foundation (Foundation) enhances the quality of life for children, families, and communities by advancing human potential, social justice and equity, and creative experience and expression. The Foundation is a strategic grant maker, investing approximately $13 million annually in the fields of early childhood development, infant and early childhood mental health, reproductive health and justice, arts and culture, and Jewish values in the U.S. and Israel. The Foundation’s grants aim to address root causes, leverage public and private resources, provide technical assistance, and foster collaboration through public-private and funder partnerships. &nbsp;&nbsp;The Foundation has embraced and worked to advance Diversity, Equity, Inclusion, and Belonging (DEIB) in our philanthropic efforts. For the Foundation, DEI is not a goal to be accomplished, but a reflective, intentional journey in which we are consistently striving toward more equitable policies, systems, and communities. We continue to lean into the commitments we made as a Foundation in solidarity with Black Lives and the Foundation’s decision in 2021 to center intersectional racial equity. This includes internal work to deepen our efforts to be an antiracist organization including racial equity and culture change training, strengthening our policies and procedures, and new grantmaking practices. Externally we are centering racial equity in our grantmaking, field leadership, and special initiatives which includes increasing the amount we invest in Black Indigenous People of Color (BIPOC) led organizations, exploring how to lift-up voices of pregnant, birthing, and parenting people focusing on community driven solutions and using our grants and field leadership to support efforts designed to dismantle systems of oppression that have and continue to cause harm  <a href="https://www.irvingharrisfdn.org/who/" target="_blank">https://www.irvingharrisfdn.org/who/</a> .&nbsp;Diversity Informed Tenets for Work with Infants, Toddlers and Families (The Tenets):  &nbsp;The Diversity Informed Tenets Initiative, a program of the Irving Harris Foundation, was co-created by an intergenerational, diverse group of infant and early childhood mental health leaders who are part of the Irving Harris Foundation’s Professional Development Network (PDN) with the active support and engagement of the Foundation <a href="https://diversityinformedtenets.org/about/our-team-4.&nbsp;&amp;nbsp" target="_blank">https://diversityinformedtenets.org/about/our-team-4.&nbsp;&amp;nbsp</a>;The Tenets are a set of aspirational principles, rooted in the awareness of self, of organization, of policies, and systems of care to provide tools for people to engage in diversity informed practice through self-transformation. The Tenets are disseminated to the field through the Tenets Initiative which provides Tenets workshops, trainings, and consultation to organizations and groups working with infants, young children, youth and families. While the Tenets remain an important program of the Foundation, the goal is for the Initiative to become self-sustaining over time as an independent resource for child and family serving fields.  &nbsp;<h2>Job Description</h2>POSITION SUMMARY  &nbsp;Key responsibilities include:&nbsp;<ul><li>Project Management: Oversee, support, and implement various projects, systems and processes within the Tenets program, ensuring that goals are met effectively and efficiently.&nbsp;</li><li>Administrative Support: Provide essential administrative support such as scheduling, documenting meetings and conducting research.</li><li>Operations: Learn the current Tenets operations structure, update, and provide new structure to processes. Document processes and organizes current Tenets Google Drive and fully manages Google Suite.&nbsp;</li><li>Collaboration: Work closely with the Tenets Initiative Director, Committees and consultants to support the implementation of the Tenets strategic plan.</li><li>Cross-Program Support:&nbsp; Collaborate across program areas including Early Childhood (EC), Reproductive Health and Justice (RHJ), IECMH, and Jewish Values (JV) to ensure cohesive and integrated efforts. </li></ul>An Ideal Candidate&nbsp;&nbsp;We are seeking a Tenets Program Associate who is deeply committed to advancing our mission and the strategic implementation of the Diversity-Informed Tenets through collaborative and inclusive work. The ideal candidate will have a strong understanding of Diversity, Equity, Inclusion, and Belonging (DEIB) principles and demonstrate both personal and professional dedication to fostering equitable and inclusive practices.&nbsp;The Tenets Program Associate should possess key DEIB-related skills, including the ability to:&nbsp;<ul><li>Engage in critical self-reflection, recognizing and addressing their own biases and areas for growth.&nbsp;</li><li>Navigate complex conversations around race, identity, power, and privilege with confidence, respect, and empathy.&nbsp;</li><li>Apply a systems-thinking approach to identify and dismantle inequities in processes, structures, and relationships.&nbsp;</li><li>Facilitate inclusive dialogues, ensuring all voices are heard and valued, particularly those from historically marginalized communities.&nbsp;</li></ul>Please review the full Job Description at:&nbsp;<a href="https://www.irvingharrisfdn.org/who/careers/" target="_blank">https://www.irvingharrisfdn.org/who/careers/</a><h2>Qualifications</h2>Position Requirements and Qualifications  &nbsp;<ul><li>Passionate and experienced in promoting and advancing diversity, equity, inclusion, and belonging, values these principles, takes a liberatory stance in their work, and enjoys engaging with and collaborating on a team that brings together diversity of thoughts, perspectives, and expression. &nbsp;</li><li>Bachelor’s degree required and master’s degree preferred in a related field such as infant mental health, public policy, early childhood, child development, education, social justice, public health, maternal child health, psychology, community development, social work, and/or humanities. &nbsp;</li><li>Project management certification (e.g., PMP, CAPM, PRINCE2) preferred. &nbsp;</li><li>Demonstrated passion for advancing liberatory social justice and equity through community driven approaches and solutions. &nbsp;</li><li>Strong administrative and organizational skills, with the ability to manage multiple projects and priorities effectively.  &nbsp;</li><li>Experience with capacity building and technical assistance.  &nbsp;</li><li>Independent, highly motivated, a self-starter who can demonstrate strong administrative or operational leadership skills.&nbsp;</li><li>Strong interpersonal skills, and ability to collaborate and work well with internal and external partners.  &nbsp;</li><li>Ability to be flexible, adaptable, and to think conceptually, strategically, and learn quickly. &nbsp;</li><li>Demonstrated problem-solving and strong analytical, written, and verbal communication skills. &nbsp;</li><li>Proficiency in using project management software (e.g. Monday.com, Microsoft Project) and other technology tools (e.g. Microsoft Office Suite, Google Workspace).  &nbsp;</li><li>Individuals with high levels of integrity, thoughtfulness, curiosity about creating equitable and just internal processes, and sense of humor will be prioritized. &nbsp;</li><li>Adaptability and Growth Mindset: Show a growth mindset, receptivity to feedback, and the ability to learn from successes and challenges and be adaptable. &nbsp;</li><li>Ability to travel for in-person meetings and events as needed.&nbsp;</li></ul>This position offers the opportunity to be part of a mission-driven team committed to making a difference in the lives of pregnant and birthing people, infants, young children, and families. We welcome candidates who are passionate about our work and dedicated to creating positive change. We encourage passionate and interested candidates to apply even if you do not meet every qualification.  &nbsp;<h2>Additional Information</h2>WHY THE FOUNDATION?The Foundation offers a competitive salary/benefits package and the opportunity to work with a small, collaborative, and dedicated team. &nbsp;<ul><li>Competitive Fulltime Salary – salary range $ 80,000 – 83,000 and commensurate with experience</li><li>Annual bonus, 3-7% &nbsp;</li><li>Professional Development Opportunities &nbsp;</li><li>Tuition Reimbursement &nbsp;</li><li>401(K) contributions of 15% after 1 year (no match required) &nbsp;</li><li>Generous employer paid Health, Dental and Vision package &nbsp;</li><li>Vacation accrual of 18 days in year one increasing in year 2  &nbsp;</li><li>10 PO PSSL days (up front) upon hire &nbsp;</li><li>Bank Holidays plus 3 floating holidays &nbsp;</li><li>Closed the week between Christmas and New Year &nbsp;</li><li>Work week 4 ½ days per week &nbsp;</li><li>One in-person collaboration day a week and access to an office at any time &nbsp;</li></ul>&nbsp;The position is based in Chicago, Illinois. The Program Associate may travel on occasion.  &nbsp;

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